Monitoring and evaluation (M&E) for the Wheels for the Word program, which distributes motorbikes to pastors in Kenya, is crucial for ensuring the initiative’s success and impact. Here’s how an M&E framework can be structured:

1. Objectives of M&E

• Assess the effectiveness of motorbike distribution in enhancing pastors’ mobility.
• Measure the impact on church growth, evangelism, and community outreach.
• Ensure accountability and transparency in the use of resources.
• Identify challenges and areas for improvement.

2. Key Performance Indicators (KPIs)

• Distribution Metrics: Number of motorbikes distributed vs. planned.
• Usage Metrics: Distance covered, frequency of use, and fuel consumption.
• Pastoral Impact: Increase in church attendance, number of new converts, and outreach programs initiated.
• Community Benefits: Access to remote areas, social services facilitated (e.g., medical aid, education support).
• Maintenance & Sustainability: Frequency of repairs, adherence to maintenance schedules, and durability of bikes.

3. Data Collection Methods

• Baseline Surveys: Assess pastors’ mobility challenges before receiving bikes.
• Periodic Reports: Monthly or quarterly updates from recipients on bike usage and impact.
• Field Visits & Inspections: Direct observation of how the motorbikes are being used.
• Interviews & Focus Groups: Feedback from pastors, church members, and communities.
• GPS Tracking (if feasible): Monitor travel routes and usage patterns.

4. Evaluation Timeline

• Short-term (0-6 months): Initial feedback on mobility improvement and challenges.
• Mid-term (6-12 months): Assess growth in outreach efforts and church activities.
• Long-term (1-3 years): Measure broader community impact and sustainability.

5. Challenges & Mitigation Strategies

• Fuel & Maintenance Costs: Provide training on efficient fuel use and basic bike maintenance.
• Accountability & Misuse: Implement tracking mechanisms and accountability guidelines.
• Road Safety Concerns: Offer road safety training and require helmets/protective gear.
• Financial Sustainability: Explore partnerships for maintenance support and fuel subsidies.

6. Reporting & Decision-Making

• Regular reports should be submitted to program coordinators.
• Findings should inform decisions on expansion, additional training needs, or policy adjustments.
• Success stories should be documented and shared to encourage further support and funding.